Producing a Special Event

Concerts

NYMF delivers a range of resources to our shows including a technical framework geared specifically to musicals. By supplying the theaters, technical equipment, production management, and marketing platform, we provide support to help you produce your show as easily, effectively, and affordably as possible, but we do NOT produce the individual shows. We are a presenting platform.

You and your producing partners will be responsible for all the aspects of producing your concert – such as casting, rehearsals, show-specific staffing, design, and physical production.   NYMF is available as a sounding board and to guide you, but the details and decisions required to successfully present your project are your responsibility.  

THE FINANCIAL PICTURE

NYMF provides the following resources:

  • An Off-Broadway theater in which to perform your show, equipped with an extensive lighting and sound plot;
  • A band package including keyboard or piano, drums, guitar and bass amps, music stands, chairs, etc.;
  • Wireless microphones and instrument microphones, and all the perishable equipment needed to use them (tape, elements, batteries);
  • A sound engineer (A1) to mix your show  and deck sound assistant(A2) to help with wireless microphones;
  • Tape, gel, and other incidental tech needs, as well as a steamer or iron for wardrobe;
  • A technician, production manager, box office management, and house management in each venue;
  • Marketing assistance through the NYMF website, Festival-wide materials and advertising, Festival press/media outreach, and promotional events
  • Access to NYMF-specific discounts on rehearsal space, costumes, and other equipment, and on outside marketing and printing for your NYMF production 

What do I have to pay for?

  • Per Performance Production Fee 
    This fee covers a pro-rated portion of the lighting and sound packages the Festival provides. The fee varies from $600 to $900 per performance, depending on the size of the venue to which you are assigned (larger venues, which have more equipment and also more seats to sell, have slightly higher fees). There is an additional $30 per wireless microphone to be used, per performance.

In addition to these fees, you will still have to cover the specific production costs of producing your show, including:

  • Actors and Stage Managers 
  • Other Production Staff  - Director, Designers, Musical Director, Musicians, Board Operators, etc.
  • Rehearsal Space - We will help by securing discounts for festival participants, but rehearsals are entirely your responsibility.
  • Costumes - though we can assist you in securing not-for-profit rental rates.
  • Additional/Special Technical Needs – If you need NYMF to provide any special equipment for your show (e.g. projectors and video equipment, additional lighting instruments or sound equipment, etc.) or to undertake special rigging costs for your scenic design, you’ll have some additional related expenses. Depending on the designs of other shows in your venue, NYMF may be able to split these costs among multiple shows – and NYMF does everything in its power to secure equipment at discounted rates.

All in, your Concert may cost you anywhere from $3,000 - $10,000, depending on the number of performers and band members.  Box office proceeds (collected via a third-party system and professional box office staff) are split between NYMF and the individual shows, so you should make back a portion of your expenses – especially if your show sells well. Bear in mind, however, that you will not receive your box office proceeds until five to six weeks after the festival, and that your costs will definitely exceed your share of the box office income.

How else can NYMF help me produce my show?
While you (or your producers) bear the responsibility for producing your own show in a professional manner, we will do as much as we can to help you do so as effectively and inexpensively as possible. Some of the additional resources we provide include:

  • Basic guidance on producing within NYMF including a step-by-step guide for producers, a New York City resource guide and a Festival staff member dedicated to assisting out-of-towners in navigating New York resources.
  • Assistance in finding designers and other production staff upon request.
  • Access to discounted rehearsal space and costume rentals.
  • Assistance with casting: for a small fee, you can attend the open auditions hosted by NYMF.
  • Help in raising money for your production: we will provide fiscal sponsorship enabling donors to make fully tax-deductible donations to support your production. This requires an additional agreement between NYMF and your producing company. NYMF also has relationships with private funders who may offer grant opportunities dedicated to festival participants.

THE PRODUCTION PROCESS

Where and when will my show be performed?
Your show will be scheduled into one midtown Manhattan venue for the duration of NYMF. You will share your venue with several other musicals that will play in repertory with yours. In the past, NYMF venues have had between 90 and 191 seats.  Concerts often tech and perform twice the same night.  They typically have between 1-3 performances. 

How long will I have to tech?
Special Events typically have 4 hours of tech the day of their first performance. 

Additional technical/production information will be discussed in the participation packet you will receive if your show is accepted.


Staged Readings:

NYMF delivers a range of resources to our shows including a technical framework geared specifically to musicals. By supplying the theaters, technical equipment, production management, and marketing platform, we provide support to help you produce your show as easily, effectively, and affordably as possible, but we do NOT produce the individual shows. We are a presenting platform.

You and your producing partners will be responsible for all the aspects of producing your show – such as casting, rehearsals, show-specific staffing, design, physical production, and the many details and decisions required to successfully present your project.  

THE FINANCIAL PICTURE

NYMF provides the following resources:

  • An Off-Broadway theater in which to perform your show, equipped with an extensive lighting and sound plot;
  • A band package including keyboard or piano, drums, guitar and bass amps, music stands, chairs, etc.;
  • Wireless microphones and instrument microphones, and all the perishable equipment needed to use them (tape, elements, batteries);
  • A sound engineer (A1) to mix your show  and deck sound assistant(A2) to help with wireless microphones;
  • Tape, gel, and other incidental tech needs, as well as a steamer or iron for wardrobe;
  • A technician, production manager, box office management, and house management in each venue;
  • Marketing assistance through the NYMF website, Festival-wide materials and advertising, Festival press/media outreach, and promotional events
  • Access to NYMF-specific discounts on rehearsal space, costumes, and other equipment, and on outside marketing and printing for your NYMF production 

What do I have to pay for?

  • Participation Fee
    Depending on the number of performances, Staged Readings pay a $1,500-3,000 participation fee upon acceptance to secure their spot in the festival.
    In addition to these fees, you will still have to cover the specific production costs of your show, including:
    • Per Performance Production Fee 
      This fee covers a pro-rated portion of the lighting and sound packages the Festival provides. The fee varies from $600 to $900 per performance, depending on the size of the venue to which you are assigned (larger venues, which have more equipment and also more seats to sell, have slightly higher fees). There is an additional $30 per wireless microphone to be used, per performance.

In addition to these fees, you will still have to cover the specific production costs of producing your show, including:

  • Actors and Stage Managers – If you chose to use AEA actors, there is a stipend of $300/AEA member for up to 29 hours of rehearsal.
  • Other Production Staff  - Director, Designers, Musical Director, Musicians, Board Operators, etc.
  • Rehearsal Space - We will help by securing discounts for festival participants, but rehearsals are entirely your responsibility.
  • Advertising and other administrative costs.

All in, your Staged Reading production may cost you anywhere from $5,000 to $25,000, depending on the size of your cast, your production values, and your show’s specific production needs. Box office proceeds (collected via a third-party system and professional box office staff) are split between NYMF and the individual shows, so you should make back a portion of your expenses. Bear in mind, however, that you will not receive your box office proceeds until five to six weeks after the festival, and that your costs will definitely exceed your share of the box office income.

How else can NYMF help me produce my show?
While you (or your producers) bear the responsibility for producing your own show in a professional manner, we will do as much as we can to help you do so as effectively and inexpensively as possible. Some of the additional resources we provide include:

  • Basic guidance on producing within NYMF including a step-by-step guide for producers, a New York City resource guide and a Festival staff member dedicated to assisting out-of-towners in navigating New York resources.
  • Assistance in finding designers and other production staff upon request.
  • Access to discounted rehearsal space and costume rentals.
  • Assistance with casting: for a small fee, you can attend the open auditions hosted by NYMF.
  • Help in raising money for your production: we will provide fiscal sponsorship enabling donors to make fully tax-deductible donations to support your production. This requires an additional agreement between NYMF and your producing company. NYMF also has relationships with private funders who may offer grant opportunities dedicated to festival participants.

THE PRODUCTION PROCESS

Where and when will my show be performed?
Your Staged Reading will be scheduled into one midtown Manhattan venue for the duration of NYMF. You will share your venue with other musicals that will play in repertory with yours. In the past, NYMF venues have had between 90 and 191 seats.  Staged Readings often tech and perform twice the same night.  They typically have between 1-3 performances. 

How long will I have to tech?
Staged Readings typically have 4 hours of tech the day of their first performance. 

Additional technical/production information will be discussed in the participation packet you will receive if your show is accepted.